|The By-Laws Under the Societies Act of the Province of Alberta|
Association of Chinese Canadian Professors
1. The name of the Association is Association of Chinese Canadian Professors (ACCP).
2. The Association is a non-political, non-profit organization
3. The objects of the Association are:
a. To facilitate the interaction and collaboration among
Chinese Canadian academics in institutions of higher learning in Canada
b. To promote and facilitate
communication and cooperation in teaching, learning, knowledge creation
and community service between the members of the Association and other
related organizations in Canada and abroad.
Membership of the Association is open to all persons who are currently
holding a position as an Assistant, Associate or Full Professor at
Canadian universities, institutes and colleges. Membership of the
Association shall also be open to the professors abroad and other
professionals including, but not limited to, lawyers, medical doctors,
research scientists, and accountants in Canada and abroad, but their
applications are subject to the approval by the Executive Board.
All the memberships shall be granted by a favorable vote passed by a
majority of the members at an annual meeting of the Association, and
upon payment of the membership fee.
6. Every member has the
right under the By-Laws to participate in activities organized by the
Association, to elect and be elected to the Executive Board, to inspect
the books and records of the Association, and pay the membership fee.
The membership fee shall be determined, from time to time, by the
members at an annual meeting.
7. Any member wishing to withdraw
from membership may do so upon a notice in writing to the Board. If any
member is in arrears for fees or assessments for any year, such member
shall be automatically suspended at the expiration of six months from
the end of such year and shall thereafter be entitled to no membership
privileges or powers in the Association until reinstated. Any member
upon a majority vote of all members of the Association may be expelled
from the membership for any cause that the Association may deem
The Executive Board
The Association shall be governed by the Executive Board. The Executive
Board shall consist of five executive members including the President,
Vice-President (General Secretary), Vice-President (Finance),
Vice-President (External Affairs), and Vice-President (Internal
9. The five members of the Executive Board shall be
nominated by the members of the Association and elected by a majority
of the voters at a special annual meeting.
10. The President
shall be elected from the five executive members by the Executive Board
at its first meeting that follows a special meeting at which the
members of the Board were elected. The Vice-Presidents shall be
appointed among the four remaining members of the Board by the
President at the same meeting. The Past President automatically becomes
an associate member of the Executive Board to attend the Board
Meetings, but has no voting power at such meetings.
11. The term
of the Board shall be two years. The President shall only serve one
term, but other members of the Board may serve maximal three terms if
they are re-elected at a special annual meeting.
Executive Board shall, subject to the By-Laws or directions given by
the majority of vote at any meeting properly called and constituted,
have full control and management of the affairs of the Association.
Meetings of the Board shall be held as often as may be required, but at
least once every six months, and shall be called by the President by
ten days notice in writing mailed to each member of the Board or by
three days notice by fax, telephone or e-mail. A special board meeting
may be called on the instructions of any two members of the Board
provided they request the President in writing to call such meeting,
and state the business to be brought before the meeting.
person elected a member of the Board becomes a member if he/she was
present at the meeting when being elected and accepted the appointment.
They may also become a member of the Board if they were not present at
the meeting but consented in writing to act as a member before the
election, or within ten days after the election. Any member of the
Board, upon a majority vote of all members in good standing, may be
removed from office for any cause that the Association may deem
14. The President shall be ex-officio a
member of all Committees. He/she shall, when present, preside at all
meetings of the Association and of the Board. In his/her absence, the
Vice-Presidents in the order as stated in the Section 8 shall preside
at any such meetings. In the absence of the President and
Vice-Presidents, a chairperson may be elected at the meeting to preside.
The Vice-President (General Secretary)
It shall be the duty of the Vice-President (General Secretary) to
attend all meetings of the Association and the Board, and to keep
accurate minutes of the same. The Vice-President (General Secretary)
Shall have charge of the Seal of the Association which whenever used
shall be authenticated by the signature of the Vice-President (General
Secretary) and the President, or, in the absence of the President, by
one of the Vice-Presidents. In case of the absence of the
Vice-President (General Secretary), his/her duties shall be discharged
by such officer as may be appointed by the Board.
Vice-President (General Secretary) shall also keep a record of all the
members of the Association and their addresses, send all notices of the
various meetings as required and collect and receive the annual dues
and assessments levied by the Association. Such monies shall be
promptly turned over to the Vice-President (Finance) for proper deposit.
The Vice-President (Finance)
The Vice-President (Finance) shall receive all monies paid or donated
to the Association and be responsible for the deposit of the same in
whatever bank, Trust Company, Credit Union or Treasury Branch the Board
18. The Vice-President (Finance) shall properly
account for the funds of the Association and keep such books as may be
directed. The Vice-President (Finance) shall present a full detailed
account of receipts and disbursements to the Board whenever requested
and shall prepare for submission to the annual meeting a statement duly
audited of the financial position of the Association and submit a copy
of the same to the Vice-President (General Secretary) for the records
of the Association.
The Vice-President (External Affairs)
The Vice-President (External Affairs) shall manage the external affairs
of the Association, have a charge of the correspondence between the
Association and other related organizations in Canada and aboard and be
under the directions of the President and the Board.
The Vice-President (Internal Affairs)
The Vice-President (Internal Affairs) shall manage the activities of
the Association and be under the directions of the President and the
The books, accounts, and records of the Vice-President (General
Secretary) and Vice-President (Finance) shall be audited at least once
each year by two members of the Association elected for that purpose at
the annual meeting. A complete and proper statement of the standing of
the books for the previous year shall be submitted by such auditors at
the annual meeting of the Association. The fiscal year of the
Association in each year shall be December 31.
22. The books and
records of the Association may be inspected by any member of the
Association at the annual meeting or at anytime upon giving reasonable
notice and arranging a time satisfactory to the officer having charge
of the same. Each member of the Board shall at all times have access to
such books and records.
Annual, General and Special Meetings
23. The Association shall hold an Annual Meeting once
a year to appover the Annual Report by the President, the Annual
Financial Report by the Vice-President (Finance), and new membership of
the Association. In addition, a Special Annual Meeting shall be held once every two years to elect the members of the Executive Board that shall serve until the next Special Annual Meeting. Any vacancy occurring between the Special Annual Meetings shall be filled at Annual, General or Special Meeting.
24. The Association shall hold General Meetings every year on a regular basis. Under special circumstances, a Special Meeting may be held, as proposed by at least ten percent of the members of the Association or the Board.
25. The Annual, Special Annual, General, and Special Meetings
of the Association shall be called by the Vice-President (General
Secretary) upon the instructions of the President or the Board by ten
days notice in writing to the last known address of each member or by
three days notice by fax, telphone or e-mail.
26. Sixty percent
of members in good standing shall constitute a quorum at any meeting.
The meeting shall adopt a voting system. A member in good standing at
the meeting is entitled to one vote. Voting by proxy is not permitted.
Unless authorized at an annual meeting of the Association and after
notice for the same shall have been given, no officer or member of the
Association shall receive any remuneration for his/her services.
However, and officer or member shall be reimbursed for the expenses
necessarily incurred by him/her while engaged in the affairs of the
The funds of the Association shall come from the membership fees and
the donations of its members, other individuals and organizations. All
the donations are subject to the approval by the Executive Board.
The Association should not borrow money unless a motion is passed by
the majority vote of the Association members. The distribution of the
funds should be authenticated by a majority vote at the Board meeting.
All the financial documents should be signed by the Vice-President
(Finance) and the President, or, in the absence of the President, by
one of the Vice-Presidents.
The By-Laws may be rescinded, altered or added to by a "Special
Resolution" upon three quarters vote of all members of the Association
at an annual meeting.
Signatures (the ACCP By-Laws Under the Societies Act of the Province of Alberta)
Dated December 9, 2001
David Z. Zhu